---
title: Getting Started with Prompts - Create Your First AI Prompt Template
description: Learn how to create, save, and use dynamic prompt templates in DatBot.AI. Master the prompt system to build powerful, reusable AI workflows.
date: July 30, 2025
author: DatBot Team
category: getting-started
complexity: beginner
reading_time: 7 min read
prerequisites: DatBot.AI account
---

## Create Your First Prompt Template

Prompt templates are the building blocks of automation in DatBot.AI. They let you save, organize, and reuse your best prompts with dynamic variables^*^ that adapt to any situation.

  
  
    ***What are dynamic variables?** Think of them like blanks in a Mad Libs game. You write a prompt once with blanks like '${customer name'} or '${product'}, and each time you use it, you fill in those blanks with different information. This turns one prompt into a reusable template that works for any customer, any product, or any situation!
  

### Why Use Prompt Templates?

- **Save Time**: Stop rewriting similar prompts
- **Stay Organized**: Keep prompts in folders by project or purpose
- **Build Workflows**: Chain prompts together for complex automation
- **Share with Teams**: Let colleagues use your proven prompts

## Step-by-Step Guide

### 1. Click "Add Prompt"

Start by clicking the **"Add Prompt"** button in the bottom right corner of your screen.

### 2. Name Your Prompt

Give your prompt a clear, descriptive name. This helps you find it later and tells teammates what it does.

**Good names:**
- "Weekly Report Generator"
- "Customer Email Response"
- "Code Review Assistant"

**Avoid generic names like:**
- "Template 1"
- "My Prompt"
- "Test"

### 3. Choose a Folder

Select or create a folder to organize your prompt. Folders help you:
- Group related prompts by project
- Separate personal and team prompts
- Build organized workflows

  
  
    Pro Tip
    You'll need to expand folders to view prompts inside them later. Keep your folder structure simple and logical.
  

### 4. Write Your Initial Prompt

Start with a simple version of what you want. Don't worry about making it perfect - the Magic Prompt feature will help enhance it.

**Example starter prompt:**
```
Write a weekly status report for my team
```

### 5. Use Magic Prompt ✨

Click the **"Magic Prompt"** button to automatically enhance your prompt. This AI-powered feature:
- Adds structure and clarity
- Suggests dynamic variables
- Improves output quality
- Makes prompts more reusable

**Your enhanced prompt might look like:**
```
Create a comprehensive weekly status report for $TEAM_NAME covering the week starting from $START_DATE.

Include the following sections:
1. Key Accomplishments
2. Work in Progress
3. Upcoming Priorities
4. Blockers and Risks
5. Team Member Highlights

(A real prompt will be much longer and more detailed, but you get the idea)
```

### 6. Choose Execution Mode

Select how your prompt should run:

#### **Standard Mode**
- Runs immediately like a normal chat prompt
- Best for quick tasks and simple queries
- Fastest response time

#### **Deep Dive Mode** 🔍
- Comprehensive research mode
- Analyzes 100-200+ web sources
- Takes 6-7 minutes to complete
- Includes citations and source verification
- Perfect for market research, competitive analysis, or in-depth reports

#### **Quick Report Mode** ⚡
- Balanced research option
- Reviews 20-100 web sources
- Completes in under 5 minutes
- Good for time-sensitive research needs

#### **With Search Mode** 🔎
- Includes limited search result summaries
- Model validates findings against search results
- Ideal for fact-checking and current events

### 7. Save and Use Your Prompt

Once saved, your prompt appears in the right-hand prompt panel, organized in your chosen folder.

## Using Your Saved Prompts

### Single Prompt Execution

1. **Expand the folder** containing your prompt
2. **Click on the prompt name**
3. **Fill in any dynamic variables** in the popup window
4. **Submit** to run the prompt

If your prompt has no variables, it will go straight to the chat input for immediate use.

### Workflow Execution (Multiple Prompts)

Run all prompts in a folder as an automated workflow:

1. **Click the play button** (▶️) next to any folder
2. **Fill in all variables** for all prompts at once
3. **Watch as each prompt runs automatically** in sequence
4. **Get combined results** from your entire workflow

This is perfect for:
- Multi-step content creation
- Comprehensive analysis workflows
- Automated reporting sequences
- Complex problem-solving chains

## Best Practices

### Organizing Prompts

Create a folder structure that makes sense for your work:
```
📁 Marketing
  └── Social Media
  └── Email Campaigns
  └── Blog Writing
📁 Development
  └── Code Reviews
  └── Documentation
  └── Bug Analysis
📁 Personal
  └── Learning
  └── Planning
```

### Writing Effective Prompts

1. **Use descriptive variable names**: `$customerName` not `$name` - this is for your own benefit later when you forgot what you made.
4. **Set clear constraints**: Length, tone, style preferences

### Variable Best Practices

**Good variable examples:**
- `$target audience`
- `$DATE_RANGE`
- `$Product Name`
- `$maxWords`
All of the above formats are allowed

**Tips:**
- Be descriptive with using magic prompt - it will optimize for exactly what you tell it
- USE MAGIC PROMPT (seriously, it's better than ... the vast majority of us flesh creatures at writing prompts)
- Keep variable names consistent across related prompts - the workflow execution will 'remember' and coalesce all of the same named variables across the workflow, so you'll see something like (used 35 times)- save yourself typing!

## Troubleshooting

### Common Issues

**Prompt not appearing in folder:**
- Check you're looking in the correct folder
- Expand the folder (click the folder icon)
- Scroll down (might be off-screen)
- Refresh the page

**Variables not working:**
- Use template literal syntax: `$variable`
- Avoid spaces in variable names
- Check for typos

**Workflow stopping mid-execution:**
- Check for errors in variable references
- Ensure all required variables are filled
- Verify execution mode compatibility

**Prompt right side panel isn't showing up**
- Click the arrow in the top right (or the right burger menu on mobile) - it's collapsed
- Still not showing up? You might be logged out - go back to https://chat.datbot.ai and log in again

## What's Next?

Now that you've created your first prompt template:

- Explore our [Prompt Engineering Guide](/blog/prompt-engineering-20-save-dynamic-prompt-templates-for-reuse) for advanced techniques
- Learn about [Prompt Workflows](/blog/prompt-workflows-the-first-ai-chat-automation-platform) for automation
- Browse the [Prompt Library](/prompt-library) for inspiration
- Share your best prompts with your team

### Persona-Specific Guides

Looking for prompts tailored to your role? Check out our specialized guides:

- **Project Managers**: [AI Project Management Guide](/blog/project-management-guide-ai-project-managers) - Master status reports, sprint planning, and team communication
- **Sales Teams**: [Sales Team AI Guide](/blog/sales-prompts-guide-ai-sales-team-automation) - Supercharge prospecting, outreach, and deal closing
- **Marketing Teams**: [AI Marketing Content Guide](/blog/marketing-content-creation-guide-ai-writer) - Create blog posts, social content, and email campaigns

  
  
    You're Ready!
    Start building your prompt library and watch your productivity soar. Remember, the best prompts are the ones you refine over time.